The University of Arizona

College of Agriculture and Life Sciences

SNRE Continuity of Operations

Friday, August 21, 2020

SNRE Continuity of Operations
 
We appreciate your patience as we adjust to a new way of doing business. This is a stressful time for all of us, but we promise to remain as flexible and supportive as possible! Considering social distancing mandates, the SNRE business office will be working remotely except for 2-half days a week, see details below. Business hours will be maintained remotely, if you need assistance please email business office and let us know what you need help with.
 
We are also willing to meet with you via phone or zoom.  Just email the business office and indicate what you need help with. We will send you a link to the meeting. Individual contact information is listed below.

Important resources: University of Arizona official COVID-19 updates

 

On this page: 
Important SNRE Contacts
Building Access
Travel
Purchasing
Reimbursements
Hiring and Personnel
Shipping and Mail
 

Business Office: Beginning 8/31/20 business office in-person hours are Mondays 8:00-11:00 and Thursdays 12:00-4:00. Only one person will be in-person per shift. 
 

When we are in the office, please knock on the door and wait for us to meet you at the table outside office N327. Our office phones forward to our cell phones.  
 
Bethina Krogsgaard, room N331
Email: bethinak-at-arizona.edu
Phone: 520dash621dash7902
 
Ashley Stewart, room N327
Email: akstewart-at-arizona.edu
Phone: 520dash621dash8567
 
Rebecca Collins, room N329
Email: racollins-at-arizona.edu
Phone: 520dash626dash0776
 
Debbi Busack, room N326
Email: dbusack-at-arizona.edu
Phone: 520dash621dash7264
 
Yessica Garate, room N325
email: ygarate-at-arizona.edu
Phone: 520dash621dash4189
 

COOP Fish and Wildlife Research Unit: working remotely. Call or text for appointment. 
Susanna Cota-Robles
Email: scotarobles-at-arizona.edu
Office phone: 520dash621dash1959
 

Pre-award services:
Lynn Frazier
Email: lef1-at-email.arizona.edu
Office Phone: 520dash621dash0026
Cell Phone: Tucson area code dash370dash6969
 

IT:
Andy Honaman
Email: amh-at-arizona.edu
Phone: 520dash621dash5517
Zoom: 520dash621dash5517
 

Advising & Student Help- working remotely
Katie Hughes
Hours: see Trellis Advise
Email: khughes-at-arizona.edu
Phone: 520dash621dash7260
Zoom: 520dash621dash7260
 
Shannon Scott
Email: sms8-at-arizona.edu
Phone: 520dash621dash1792
Zoom: 520dash621dash1792
 

Director:
Dr. John Koprowski
Email: squirrel-at-ag.arizona.edu   
Office phone: 520dash626dash5895 
Cell phone: Tucson area code dash437dash4637

 

Building Access, Lock Schedule and disinfecting supplies/masks- updated 8/27/20 at 2:20pm

  • Ensure you have building access to BSE and/or ENR2 by emailing a picture of your cat card to the business office.
  • UArizona providing 2 face coverings at no-cost to employees, DCCs and students. Anticipated distribution begins August 26. See details here https://shop.arizona.edu/mask_distribution/
  • ENR2
    • As of 8/24/20, SNRE floors N2 and N4 at ENR2 will be locked 24/7 and will require cat card access to enter. N3 will be unlocked Monday-Friday 8:00-5:00pm. 
    • Students using cubicles in ENR2 should ensure their belongings are secured. 
    • Front desk on N3 will have an emergency supply of masks in case students or employees forget theirs. Gloves, sanitizer, paper towels and spray disinfectant will also be available. 
    • Classrooms with in-person attendance will have an emergency supply of masks. 
    • If disinfectant needs to be refilled, take to the front desk on N3. 
    • Classrooms N250 and N350 will be closed. 
    • Conference rooms must be reserved through the business office
  • BSE
    • As of 8/20/20, BSE is unlocked Monday-Friday 7:30-5:30.

 

Travel- updated 9/25/20 at 11:20am

  • In-state travel: conduct institutional research or essential meetings is currently not-restricted although travelers should monitor the Arizona Department of Health for Coronavirus reported outbreaks and follow CDC guidelines while traveling.
    • Send travel authorizations for in-state travel to the business office and include documentation about mitigation strategies. 
  • Domestic out-of-state travel for research: Please review detailed guidance, a summary is below.
    • While domestic out-of-state travel for academic and business reasons is not advised at this time, essential domestic out-of-state travel for academic and business reasons by University staff, faculty, and students is no longer completely suspended. If travel is deemed essential, prior approval will need to be obtained. For details on what qualifies as essential travel, review the guidance.
    • Email the SNRE Director and business office if you have a request for essential travel. Include a copy of your travel authorization and the domestic travel questionnaire. Traveler must have an approved RII restart checklist and approval of applicable compliance protocols. 
    • All domestic travelers should refer to CDC guidance regarding domestic travel safety.  
    • Anyone traveling out-of-state by any means other than a personal vehicle is strongly urged to follow CDC guidance on returning from international travel (even though the individual did not travel internationally), self-quarantine for 14 days after returning to Arizona, and must not return to campus during those 14 days.  This guidance applies to academic and business travel but the University recommends the same considerations for personal travel. 
  • Domestic out-of-state travel for non-research. Please review detailed guidance, a summary is below.
    • While domestic out-of-state travel for academic and business reasons is not advised at this time, essential domestic out-of-state travel for academic and business reasons by University staff, faculty, and students is no longer completely suspended. If travel is deemed essential, prior approval will need to be obtained. For details on what qualifies as essential travel, review the guidance.
    • Email the SNRE Director and business office if you have a request for essential travel. Include a copy of your travel authorization and the domestic travel questionnaire
    • All domestic travelers should refer to CDC guidance regarding domestic travel safety.  
    • Anyone traveling out-of-state by any means other than a personal vehicle is strongly urged to follow CDC guidance on returning from international travel (even though the individual did not travel internationally), self-quarantine for 14 days after returning to Arizona, and must not return to campus during those 14 days.  This guidance applies to academic and business travel but the University recommends the same considerations for personal travel. 
  • International travel: COVID-19 has brought about fundamental changes to international travel. Please see the CDC's Travel Guidelines website and the Department of State's COVID-19 Travel Information page for information about international travel risks and restrictions. Anyone traveling internationally is strongly urged to follow CDC guidance on returning from international travel. Travelers should also be aware that foreign nationals may be barred entry back into the United States. Please see the CDC announcement on travelers prohibited from entry to the U.S. for more information.

See additional international travel guidelines here https://snre.arizona.edu/snrebiz/travel

  • For travel reimbursements, send scans or pictures of receipts to the business office. Hold onto original receipts for submission at a later date.
  • Voyager receipts, send scans or pictures of receipts to the business office hold onto original receipts for submission at a later date.

 

Purchasing- updated 8/20/20 11:15am

  • For PCard, email scans or pictures of receipts to the business office. Hold onto original receipts for submission at a later date.
    • Send items to your home address.
    • Include a detailed business purpose and justify why the order is being delivered off campus and redact your home address from all receipts. 
    • Chemicals, hazardous materials and unallowed expenses are still unallowable on the PCard. If you need these items contact the business office
  • Purchases via shop catalogs should halt since research operations are minimal. If you need to order something email the business office for approval. 

 

Reimbursements-updated 8/20/20 11:15am

  • For reimbursements, send scans or pictures of receipts to business office. Hold onto original receipts for submission at a later date.

 

Hiring and personnel-updated 8/20/20 11:15am

  • Login to UAccess employee and update your contact and emergency contact information. Once logged in, go to the UA Employee Main homepage, select the tile for personal information and update phone and emergency contact information as needed. Email the business office with questions. 
  • Currently, new hires and FTE increases (postdocs, staff, faculty positions) require an approved hiring waiver. If you have a position to post complete the job posting form and waiver and email the business office
  • Supervisors must review time reporting guidance
  • Ensure employees have signed up for direct deposit. 
  • International Faculty and Scholars staff are working remotely. While IFS staff work remotely, all arriving J-1 scholars will be individually emailed and advised to check in online, rather than in-person, using our J-1 Check-In E-Form on MyGlobal. Upon validation, scholars will be invited to attend orientation via Zoom, allowing them to ask questions and interact with their advisor as they normally would at an in-person orientation. More information at https://global.arizona.edu/ifs 
     

 

Shipping and mail-updated 8/20/20 11:15am
 

  • Beginning 8/24/20, campus mail deliveries (USPS) will begin drop-offs at ENR2 N3 mailroom. 
  • FedEx and UPS deliveries should continue to be sent to personal residences since personnel will not be on campus to sign for deliveries. 
  • Allowable deliveries to personal residences are preferred subject to each respective department’s leadership approval, under these conditions:
    Central Receiving remains open to accepting deliveries for any method of payment (including Purchasing Card), and employees can pick up purchases at the warehouse. To ship to Central Receiving the order should include: The individuals name and department to address 3740 E. 34th street, Tucson, AZ 85713. 
    • Under no circumstances shall hazardous materials, laboratory reagents, chemicals, biological agents, controlled substances or any other item that may create a safety hazard be delivered to a personal residence.
    • Other business-related supplies and items currently authorized for purchase with a University PCard per Financial Services Policy 9.18 Small Dollar/Direct Purchase Procedures may be delivered to personal residences on an as needed basis.